Meeting of the Hadley Town Board, held at the Hadley Town Hall, 4 Stony Creek Road, Hadley, Thursday December 28th, 6PM.
Members present: Supervisor Jeffrey Trottier
Councilman: Arthur Wright James Brewster
Councilwoman: Colleen DeMarsh Susan Wilder
Also present: Attorney Raeann Johnson, Highway Superintendent: Joseph Monica and Town Clerk: Pauline G. Smead
RESOLUTION # 99 was made by a motion from Arthur Wright seconded by James Brewster.
BE IT RESOLVED that the Hadley Town Board hereby approves all transfers for General Account: All Ayes.
1. Transfer $265.70 from Code 1110.2 (Justice) to Code 1110.4 (Justice)
RE: Moving monies from A.2 to A.4
2. Transfer $757.04 from Code 1920.4 (Municipal Dues) to Code 5132.4 (Garage)
RE: Additional Expense to Code
3. Transfer $2,517.42 from Code 1450.4 (Elections) to Code 8160.1 (Refuse Personal Service)
RE: Additional Payroll due to full staff
- 4. Transfer $1,790.53 from Code 1990.4 (Contingency) to Code 8160.4 (Refuse)
RE: Additional Expense to Code
5. Transfer $314.38 from Code 1910.4(Unallocated Insurance) to Code 8160.4 (Refuse)
RE: Additional Expense to Code
6. Transfer $360.23 from Code 9055.8 (Disability) to Code 9030.8 (Social Security)
RE: Additional Expense to Code
7. Transfer $237.42 from Code 8010.2 (Zoning) to Code 8010.4 (Zoning)
RE: Moving monies from A.2 to A.4
RESOLUTION # 100 was made by a motion from James Brewster seconded by Susan Wilder.
BE IT RESOLVED that the Hadley Town Board hereby approves the transfer for Highway Account: All Ayes.
1. Transfer $64.20 from Code 5112.2 (Perm. Improvements) to Code 5120.4 (Bridges)
RE: Additional Expense to Code
RESOLUTION # 101 was made by a motion from James Brewster seconded by Susan Wilder.
BE IT RESOLVED that the Hadley Town Board hereby approves the transfer for
SW1. All Ayes.
- 1. Transfer $10.61 from Code 9055.8 (Disability) to code 9030.8 (Social Security)
RE: Additional Expense to Code
RESOLUTION #102 was made by Susan Wilder seconded by Arthur Wright.
BE IT RESOLVED that the Hadley Town Boar do hereby approves the transfer for the Sewer District. All Ayes.
- 1. Transfer $10.48 from Code 9055.8 (Disability) to Code 9030.8 (Social Security)
RE: Additional Expense to Code
RESOLUTION # 103 was made by a motion from Arthur Wright seconded by Susan Wilder.
BE IT RESOLVED that the Hadley Town Board have audited all vouchers and hereby approves them for payment.
All Ayes.
General: $7,161.28 Highway: $8,956.19 Sewer: $890.48
SW1: $464.13 SW2: $1,497.67 HO14: $1,040.00
Public comments: N/A
Highway Superintendent's report was verbal. Mr. Monica asked if he could designate the surplus in his account in the amount of $220,000.
RESOLUTION # 104 was made by a motion from James Brewster seconded by Susan Wilder.
BE IT RESOLVED that the Hadley Town Board hereby approves $60,000 for a Capital Project for paving. All Ayes.
RESOLUTION # 105 was made by a motion from James Brewster seconded by Colleen DeMarsh.
BE IT RESOLVED, that the Hadley Town Board hereby approves $160,000 to be designated for equipment. All Ayes.
Motion was made by James Brewster seconded by Colleen DeMarsh to approve specs to be drawn for a new truck with plow/sander with a regular box. All Ayes.
The Supervisor explained what was in everyone's folders, information for them to review.
The Supervisor had enclosed information pertaining to GASB (Government Accounting Standard Boards). The Supervisor had previously spoken to the Town's Attorney pertaining to this matter and stated that sooner or later that the Town would have to adhere to those standards and asked if the Board would like for him to investigate this further. The program supposedly will go in effect in the year 2009-2010. He then asked the Town's Attorney if she would like to elaborate on the matter.
Attorney Johnson stated that this plan was not mandatory as of yet. She stated that it is a plan for Municipalities to fund retirees Medical Insurance.
The Supervisor informed the Board that he had been working on the proposed Town of Hadley Procurement Policies and updates as required by the policy for the Supervisor to do. He provided a copy of the original with a copy of the changes for the Board to review. He stated that his changes were indicated in red
RESOLUTION # 106 was made by a motion from Colleen DeMarsh seconded by James Brewster.
BE IT RESOLVED that the Hadley Town Board hereby approves $10,000 for the Trail Capital Project. All Ayes.
RESOLUTION # 107 was made by a motion from James Brewster seconded by Colleen DeMarsh.
BE IT RESOLVED that the Hadley Town Board hereby approves to designate $10,000 to be added to the Park Capital Project for the soccer field. All Ayes.
RESOLUTION # 108 was made by a motion from Colleen DeMarsh seconded by James Brewster.
BE IT RESOLVED that the Hadley Town Board hereby approves to designate $50,000 to a Capital Project to replace guardrails on the Old Corinth Road and reflectors to provide a safer road. These funds should be enough to cover the rental of the equipment and materials. All Ayes.
Councilwoman Wilder suggested that (2) signs could be purchased from the monies for the Trail.
Mr. Brewster stated that the funds from the Park Project would be enough to include the signs.
Mrs. Wilder also suggested that extra electricity be installed in the Park so when events take place the lack of power doesn't present itself.
Councilman Wright stated that with the new bandstand which will be built by spring, extra power can be included at that time. He stated that no extra monies should have to be allotted for it.
Councilwoman Wilder also suggested that a sign be placed to announce the Bow Bridge and the Whitewater Park (Dean Mountain Park). Just a metal sign would be sufficient. Permission will has to be acquired by the owner of the Triangle but it was also suggested that the Town has a certain amount of room for the right of way to install a sign. Mr. Monica will check on this further.
Councilwoman Wilder was asked by the Supervisor about the Historical Society funds they have for the Bow Bridge. Mrs. Wilder stated that the amount was $2,500 and that she stated that she had been researching to have lights installed on the bridge and she would like to keep the funds for that project and not purchase signage.
The signs in question, it was suggested that this could be a Boy Scout Project as it was for the Whitewater Park.
Mr. Brewster suggested that the Lighting District be extended to the Sewer Plant. A pole is already there and Mr. Wright suggested that someone check to see if Niagara Mohawk possibly be able to install a light on it.
The Attorney representing the Town informed him that it could not be possible to extend the District for one pole.
Supervisor Trottier asked the Board if they would like to add some more money to the Senior Building or leave as is and it was decided to leave as is.
Councilwoman asked if funds needed to be allocated for the White Water Holes and the Supervisor informed her that Mr. Duncan had informed him that they still have funds to finish the project in the spring.
Mr. David Smead asked the Town Board if it could be possible to have the speed limit increased on the Old Corinth Road.
After a long discussion with the Highway Superintendent, Mr. Smead was informed that the speed limit would not be changed as this time as this problem had been discussed before with the prior Supervisor and work needs to be done to repair the Road and make it safer.
RESOLUTION # 109 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.
RESOLUTION AUTHORIZING PARTICIPATION WITH WARREN COUNTY AND OTHER COMMUNITIES FOR ACTIONS RELATING TO CONTINUED IMPLEMENTATION OF THE FIRST WILDERNESS HERITAGE CORRIDOR
WHEREAS, as part of the continued implementation of the First Wilderness Heritage Corridor Plan, the Town of Johnsburg applied for and received grant funds for and received grant funds from the NYS Department of State Coastal Resources Program in the amount of $150,000 in which matching funds will be provided in the form of administrative salaries, in kind services and County project funds, and
WHEREAS, the Town of Hadley wishes to participate with the Town of Johnsburg's efforts to further the effort initiated with the First Wilderness Heritage Corridor Plan, and
WHEREAS, a municipal resolution is required for the Town of Hadley to enter into an Extension and Amendment Agreement of the 2003 Intermunicipal Agreement (authorized by Resolution 221 of 2002 between Warren County and participating Municipalities), now, therefore, be it
RESOLVED, the Town Supervisor of the Town of Hadley be and hereby is authorized and directed to enter into an Extension & Amendment Agreement to the March 2003 Agreement with Warren County and participating municipalities to continue to implement the First Wilderness Heritage Corridor ads defined under the 2006 grant work program executed by the Town of Johnsburg.
MEMBERS VOTING: Arthur Wright-yes
Colleen DeMarsh---yes
Susan Wilder---yes
James Brewster---yes
Supervisor Jeffrey Trottier---yes
RESOLUTION # 110 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.
BE IT RESOLVED, that the Town of Hadley Town Board hereby authorized the Supervisor to sign the agreement with Saratoga County Office of the Aging for the partial funding of nutrition and/ or transportation services for the elderly for the period of 1/1/2007 through 12/31/2007. All Ayes.
The Town Clerk did not have a report at this time but she had inserted into the folders information pertaining to the Town Board or Supervisor changing Town Board Minutes. The Town Clerk informed them that they cannot change the Town Clerk's Minutes and they do not have to be approved.
If mistakes are discovered in the minutes, the Town Clerk stated that this would be discussed in her Office only, not at a Town Board meeting, e-mails or telephones. Mrs. Smead stated that if she so chooses and sees it being necessary she would do the changes otherwise they would stay as written. Mrs. Smead had previously contacted Bob Freeman, Executive Director, Committee on Open Government, Town Clerk Associations and she was informed they could not change the minutes. Mrs. Smead stated that for the past (9) years she had not had a problem with having her minutes approved.
Councilwoman DeMarsh said that the meeting she had a problem with was November 9th, she only received the minutes the night prior to having to approve them and that she did not have time to read them or contact the Town Clerk for changes. Nonetheless, she stated that what the Town Clerk had included in the minutes was narrative, opinionated and no action had been taken on the subject so it did not have to be part of the minutes. The Town Clerk stated that this was her discussion which she had inserted in the minutes. She stated that the Town Clerk did not insert the swear word which she said at that Town Board meeting and that is what we were accusing the Supervisor of doing and Mrs. Smead stated no, that is not what they was accusing him of doing.
Mrs. DeMarsh also stated that the Supervisor did not call us liars in the Newspaper article he stated that not all of it was true and the Town Clerk stated, what did that mean.
The Town Clerk stated, at that time, her minutes were done and the Board can approve them or not.
Mrs. DeMarsh stated that the Town Clerk was correct by stating that they have never had a problem approving her minutes in her nine years of service as Town Clerk but the minutes of that specific meeting what the Town Clerk wrote was opinionated.
Motion was made by Susan Wilder seconded by Colleen DeMarsh to close this meeting and go in Executive Session for Personnel Medical Insurance at 7:28PM. All Ayes.
After returning from the Executive Session, the Town Attorney explained to the public that the Hadley Town Board was going to amend the Insurance Policy which is included in the Employee Manual. The Amendments are designed to clarify discrepancies.
RESOLUTION # 111 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.
BE IT RESOLVED that the Town of Hadley Insurance Policy included in the Town of Hadley's Employee Manual will be amended as follows:
All those individuals who were employed, elected or appointed by the town who did not retire from service from the town but rather resigned, were terminated or chose not to run for an elected term of office, or presently or were performing part time service to the town, and all those similarly situated and who appeared on the town's Health Insurance Contract on 01-01-2000, the town will pay up to $150.00 per month for their health insurance premiums, any additional cost shall borne by the covered individual. In the case of surviving dependents who were on the town's Health Insurance Contract or bill as of 01-01-2000, the town will pay up to $150.00 per month for these surviving dependents health insurance coverage, should the cost of such coverage rise above $150.00 per month, such cost shall be the responsibility to the covered individual. All Ayes.
RESOLUTION # 112 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.
BE IT RESOLVED that the Town of Hadley hereby amends the Employee Manual for new employees waiting period for Health Insurance shall be as follows:
New employees for health insurance and who appeared on the town's Health Insurance Contract on 01-01-2000 shall have a 30 day waiting period starting from the first day of the permanent appointment to a full time position. All Ayes.
Motion was made by Susan Wilder seconded by Colleen DeMarsh to move two separate individuals who are presently covered under the Town's Insurance Policy should be moved to a different category to where the town would pay $150.00 per month and if such coverage rise above $150.00, such cost shall be the responsibility of the covered individual. All Ayes.
The supervisor informed the Board that the Organizational meeting would take place at the Town Hall at 5PM.
Motion was made by Arthur Wright seconded by James Brewster to adjourn this meeting at 7:45PM. All Ayes
Organizational meeting: 5PM Thursday January 4th
Next Town Board meeting: January 11th at 7PM.
Pauline G. Smead
Town Clerk
